Rental Operator Special Terms and Conditions for Relocations
Important things you need to know about your Relocation Booking
A Relocation Booking is where a discounted hire rate is offered in exchange for;
What is a Relocation Booking
• Travel between specified location
• Over an allocated time period
• Limited kilometres provided
Vehicle supplied
All efforts are made to supply the vehicle as described. From time to time the company may need to change the vehicle supplied to fulfil its logistical requirements
Pick Up
Relocation vehicle(s) are collected from the nominated location between 12.00 PM and 14.00 PM on the nominated pickup date
Return
Relocation vehicle(s) are returned to the nominated location no later than 11:00 AM on the nominated return date
• Fuel Level FULL
• Returned in a Clean/ Washed condition
Travel Restrictions
• No night driving permitted
• Must stick to provided route company provides
Permitted Drivers
• Over the age of 25
• Only drivers nominated on the Hire Agreement
Security Bond $5000
Relocation Booking Liability $5000
Full liability for Tyres and Windscreen damage, accidents that occurred from driving on an unsealed road or between dusk and dawn, and circumstances outlined in standard terms and conditions of hire
A “Relocation Booking” means the agreement for the hire of Vehicles and/or Equipment entered between the Company and the Hirer where a discounted hire rate is offered in exchange for travel between specified locations over a specified amount of allocated time with an allocated maximum distance travelled. Relocation bookings are also subject to the specific Travel Restrictions as outlined in this document.
Relocation Bookings include the Contract, standard Hire terms and conditions, these Relocation
Booking Special Conditions and any document incorporated therein by reference including, but
not limited to, any Vehicle Condition Report and any Damage Liability Reduction Option accepted
The full conditions outlined in the standard Terms and conditions of hire apply in addition to
those outlined in this document. In the event of any inconsistency arising between the Special
Conditions and any other term, covenant or condition contained in the Hire Agreement, the
Special Conditions shall prevail to the extent of the inconsistency.
VEHICLE & EQUIPMENT SUPPLIED
The Company reserves the right in its absolute discretion to substitute or replace any Vehicle(s)
booked for relocation hire with another Vehicle. The Company reserves the right in its absolute
discretion to delete, substitute or supply additional equipment or items for cartage with a relocation booking. Should the vehicle be relocated with pre-existing damage or repair
requirements these will be noted on the pre-hire vehicle conditions report.
CANCELLATION
Cancellation conditions as outlined in the standard Terms and Conditions of Hire apply. In the
event of unforeseen circumstances, the company reserves the right to cancel the relocation
booking. In such circumstances, the Hirer is only entitled to, and the Company’s obligations are
limited to, a refund of any hire charges paid by the Hirer in respect of the Vehicle at the rate or
rates specified in the Contract or, if the Hire Period has already commenced, a pro-rata portion
thereof.
LOCATIONS
Vehicles must be picked up and returned to the location as outlined in the rental contract. Airport
and/or downtown facilities are not offered with a relocation booking. Transfer to and from these
locations are at the relocation hirer’s expense.
VEHICLE PICK UP
Relocation bookings are to be picked up between 12.00 pm and 14.00 pm on the date outlined on the rental contract unless otherwise stated on the booking confirmation.
TRAVEL RESTRICTIONS
Relocation Vehicle(s) hired as a Relocation bookings are not permitted to travel between dusk and dawn as defined by data supplied by the Bureau of Meteorology on the following
website http://sunrisesunset.willyweather.com.au/ No night driving is permitted.
In the event of a breach of Relocation booking travel restrictions the Relocation booking reverts to a full Standard hire contract at the standard daily hire rate and standard hirers liability for the full amount of days stipulated on the hire contract, or the minimum 7-day rental period, whichever is the greater.
VEHICLE RETURN
Relocation bookings are to be returned no later than 11.00am on the date outlined on the rental
contract unless otherwise stated on the booking confirmation
CONDITION OF VEHICLE RETURN
Unless otherwise stated, the vehicle (s) are to be returned in the same condition as it was in at the commencement of the Hire Period as specified in the relevant Vehicle Condition Report; and with a fuel or LP Gas reading at least equal to the level it was at the commencement of the Hire Period as specified in the relevant Vehicle Condition Report.
Without the prior written consent of the Company, the Hirer shall not drive or permit the
Relocation Vehicle(s) to be driven by any person who is under the age of 25 years or is not listed as an authorised driver in the Contract.
EXTRA DAYS
Subject to availability extra days can be booked at our standard or at a discount daily rate if
offered. Additional days must be booked prior to the commencement of the relocation booking.
ADDITIONAL BENEFITS OFFERED
The company may offer Relocation bookings additional benefits at its absolute discretion.
Additional benefits should be noted on the hire contract prior to the commencement of the
Relocation booking. Where benefits are offered and where applicable the hirer is required to
present valid Tax Invoice receipts that clearly state the date, amount, and item purchased. Credit Card receipts or statements are not sufficient for benefits that are payable to the hirer. Payments of benefits are subject to the vehicle being returned undamaged and the Hirers obligations being met under the Hire Agreement, including the Relocation Special Conditions.
BOOKING DEPOSIT, LIABILITY & SECURITY BOND
Relocation bookings are secured via the payment of a $500 Booking deposit as per our standard Terms and Conditions of Hire.
The booking deposit will revert to form part of the Security Bond Payment at the commencement of the hire period.
Relocation bookings include a Damage Liability Amount of $5000 applied in accordance with our standard Terms and Conditions of Hire. A Security Bond by way of a credit card payment for $5000 will be collected at the commencement of the contract.
RELOCATION LIABILITY
The Hirer’s liability shall, at all times, be limited to the Relocation booking liability amount ($5000) as accepted by the Hirer prior to the commencement of the Hire Period, except where the Property Damage, Consequential Loss or Third Party Damage arises, directly or indirectly, from a breach by the Hirer of any of its obligations under the standard Terms and Conditions of Hire or these Relocation Booking Special Conditions.
In the event of a breach by the Hirer of any of its obligations under the Standard Terms and
Conditions of Hire or these Relocation Booking Special Conditions, the Relocation Booking reverts to a full standard Hire Contract including standard Hirer’s Liability and standard Daily Hire Rate for the number of days stipulated on the hire contract, or the minimum 7 days rental period, whichever is the greater.
The Hirer assumes full liability for Tyres and Windscreen damage, overhead or underbody
damage. The Hirer assumes full liability or damage/ accidents that occurred from driving on
unsealed roads or between dusk and dawn.